Streamline production with instant access
Provide all corporate employees, project managers and job site workers with the most accurate and immediate project files.
- Check the status of work orders, contracts, claims, vendor agreements and other project updates.
- Convert photos taken with digital cameras or mobile devices into secure, accessible documents.
- Send follow-up notifications and automatically escalate exceptions and route items for critical action.
- Provide clients with quick access to the most up-to-date project files.
Expedite invoicing and accounts payable
Reduce turn-around time for orders and invoices that require numerous approvals.
- Import scanned paper and PDF invoices into the same system.
- Instantly retrieve orders by searching a customer name, invoice number, sales order number, part number or ship date.
- Route invoices for between financial officers, project managers and shipping personnel for review and processing
- Retrieve data from and check document accuracy against information stored in ERP systems.
Create paperless human resources procedures
Centralize disparate employee documents, forms and processes.
- Import and work with all employee files for multiple offices and work sites within one portal.
- Digitally collect information for all personnel forms, including job requisitions, new hire requests and expense reports.
- Expedite hiring decisions by routing application materials for review to multiple stakeholders at once.
- Automatically create new employee folders and send notifications for IT provisioning, benefits enrollment and other routine personnel tasks during the onboarding process.
Enforce company-wide security and compliance
Reduce liability by maintaining accurate records and tracing document issues to an exact time, user and step in the process.
- Get round-the-clock auditing of all document movement and modifications.
- Maintain ISO standards throughout your organization by tracking all events related to individual project files and employees.
- Create granular security on files that differ for individual employees, department managers and site workers.
- Archive documents with DoD 5015.2-certified records structures to ensure compliant recordkeeping.